How to Setup Kiosk and Webclock Terminals
A time and attendance kiosk is a self-service system that allows employees to clock in and out of work shifts, track their work hours, and access their attendance records.
Before we start
Prior to adding a kiosk option, an online account should be created, employees should be synced or added to it, and the work site location of the site should be specified. NextGen provides a variety of kiosk and web clock options for employee authorization for recording attendance, such as:
1:- Employee Identification Number
2:- Employee PIN
3:- Username and Password
At the time of new account configuration, you must setup the mode of employee authentication for kiosk or web clock by selecting one or all of the options listed above. An account can use multiple types of kiosk configurations which can be assigned at the employee level.
How to Set Up a Kiosk
Setting up a kiosk using a tablet can be an efficient and cost-effective way to record attendance. Here are the steps to set up a kiosk using a tablet. Choose the right tablet:
Choose a tablet that is suitable for your organization’s needs. Consider the size, battery life, and compatibility with attendance tracking software.
Set up the kiosk mode: The Kiosk quick launch icon could be added on the home screen of the tablet, there are several features which will be automatically saved in the kiosk clock.
Mount the tablet: Mount the tablet to a stand or wall using a tablet enclosure. This secures the tablet in place and makes it easy for attendees to access it.
Test the kiosk: Before using the kiosk, test it to ensure that it is working correctly. Make sure that attendees can easily check in and out and that attendance data is being recorded correctly.
How to Add Kiosk Quick Launch Icon On Home Screen
Android Tablet:-
1:- Open Chrome or any other browser
2:- Click On Customize Chrome at the bottom right corner of the screen.
3:- After that, head to the ‘Shortcuts’ tab present on the left section of the overlay pane.
4:- Click on the ‘My shortcuts’ tab and self-curation option to add shortcuts in Google Chrome, press ok
5:-To add shortcuts manually, click on the ‘Add shortcut’ tile present on the homepage of Google Chrome and add this URL and click Done. You shall receive your company code from your account manager.
iPad:-
On the navigation toolbar at the top of the screen, locate the Share icon (the rectangle with an upward arrow). Tap on it.
A Share menu will appear on the right side of the screen. Tap “Add to Home Screen.”
Next, a pop-up titled “Add to Home Screen” will appear where you can name your new Home screen icon anything you’d like. Once you’re done, tap “Add” in the top-right corner of the box.
The icon for the website will appear on your iPad’s Home screen. Any time you’d like to visit the site, just tap on the shortcut. Safari will automatically open and load it up.
How to Record Attendance Using Kiosk
Step 1:- Launch Kiosk app by clicking on Kiosk shortcut icon on the tablet home screen and select clock type.
Step 2:- Fill in the validation type depending on the clock; it could be an employee number, a web clock pin, or a username and password.
Step 3:- Select clock in to mark attendance. The default department and job code will be prefilled in accordance with the employee-level configuration.
Step 4:- The system will automatically adjust the consecutive punches based on the selection. The user can use the break options to take breaks, and all information is automatically synced to the user’s time card based on the selection made.
