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At NextGen Workforce, we are committed to protecting the privacy and security of our employee’s data. In line with the European Union’s General Data Protection Regulation (GDPR), we have an entire policy regarding how to collect, process, and store the time-tracking of employees. This document outlines how we comply with GDPR principles to ensure that our employee time-tracking practices respect privacy rights while maintaining operational efficiency.
Employee names and identification numbers.
For employees working on-site or in the field, geolocation data may be collected.
Time tracking is required to fulfill employment contracts, such as payroll, comply with labor laws, and pay workers accurately for work hours.
Keep your team aligned and motivated with clear goals and progress tracking.
We will ensure transparency in how we collect and use employee data. All employees will be informed of the following
Employees have certain rights under the GDPR regarding their time-tracking data:
Any employee can be granted access to his/her time-tracking data at any time.
Employees can request corrections to any inaccuracies in their time tracking records.
Employees are entitled to request the deletion of their data collected under certain conditions, such as when the data is no longer necessary for the purpose it was collected.
Employees have the right to object to the processing of their data in certain situations, such as where they believe the processing is unnecessary or excessive.
NextGen Workforce’s time tracking system, when data is being stored on local servers, will be compliant with GDPR policies regarding personal data. Only essential data needed to track the hours worked and attendance is collected and securely stored on local servers.
All personal data is encrypted both at rest and in transit to prevent unauthorized access, and access to the data is limited to authorized personnel based on role-based permissions. The data is retained only for as long as required to fulfill its purpose, and employees are informed about how their data is being processed and stored.
NextGen Workforce provides employees with the capability to exercise their GDPR rights: access, rectification, and erasure. It also ensures that third-party vendors supporting the system follow the standards of GDPR. NextGen Workforce frequently audits to ensure continued compliance with data protection standards.
