Why Was There a Need for Compliance-Focused Smart Scheduling Software?
A leading software-defined mobility company required an advanced time-tracking solution, powered by smart scheduling software, to meet Germany’s stringent 11-hour rest period labour law. Legacy systems lacked automated compliance checks, risking violations due to early punch-ins or non-compliant shift scheduling. NextGen’s alert-based smart scheduling software provided real-time violation detection and seamless integration, thereby ensuring compliance with European labour laws while maintaining operational efficiency.
Why Was It Difficult to Follow EU Labour Laws?
Ensuring a mandatory 11-hour gap between two consecutive shifts in Germany presented major challenges for HR personnel and workforce managers. Their existing scheduling logic lacked dynamic compliance validation, resulting in several issues:
- Employees sometimes punched in or were scheduled without completing the required 11-hour rest period, risking non-compliance with the law.
- Managers lacked real-time visibility into potential violations during shift creation or modifications.
- Balancing operational efficiency with strict adherence to European labour laws was complex.
- A compliance solution was needed that preserved scheduling flexibility without requiring extensive retraining.
An automated solution was essential to address these challenges effectively.
How Did NextGen’s Software Address These Compliance Issues?
NextGen delivered a customised attendance compliance solution tailored to the company’s legal and operational needs. Key features of the smart scheduling software included:
- Real-time violation alerts: Instant notifications to managers when employees clock in before completing the 11-hour rest period, ensuring adherence to labour regulations.
- Dynamic rule validation: Shifts checks for each shift entry or punch event to suit the EU labour laws.
- Audit-ready notifications: Thorough documentation to verify the compliance audits and to resolve the violations
- Integration with payroll partners: Seamless connectivity with platforms like BambooHR, QuickBooks, and others, maintaining existing workflows and scheduling flexibility.
What Results Did the Scheduling Solution Deliver?
The company achieved 100% compliance with Germany’s 11-hour rest rule after implementing NextGen’s smart scheduling software. Key outcomes included:
- Zero scheduling violations: Eliminated non-complying shifts, maintaining compliance with the labour rules of the EU.
- Enhanced manager visibility: Real-time warnings eliminated mistakes and enhanced confidence about shift planning.
- Proactive decision-making: Automated notifications enabled preemptive conflict resolution.
- Operational continuity: NextGen’s solution effectively maintained productivity while seamlessly supporting compliance with stringent labour laws, aligning with the company’s workforce management objectives.
Ready to Improve Your Time Tracking?
Discover how NextGen’s biometric time tracking can address your timekeeping challenges. Request a personalised demo by emailing care@ngworkforce.com. Our team is ready to help you transform your workforce management.
