NextGen Workforce – Software Version 20 (What’s New)

Overview

Version 20 introduces a more stable, user-friendly, and feature-rich experience. This update focuses on improving attendance visibility, scheduling, and employee self-service, making it easier for both employees and managers to manage daily operations.

New & Enhanced Features

Real-Time Attendance Monitor (Who’s In)

Purpose: Provides managers and supervisors with a live view of employee attendance

How it Works:

1. Log in to your account
2. Navigate to the Attendance Monitor / Who’s In section
3. View employees who are:
   • Clocked in
   • On break
   • Clocked out

 Key Points:

• Visible only to users with Manager access
• Displays team-specific data

My Timesheet (Enhanced)

Purpose: A single-screen solution for managing personal time records

 How to Use:

1. Go to My Timesheet
2. View your attendance records
3. Add or edit entries if required (if permissions allow)
4. Submit or approve records (if permissions allow)

Key Improvements:

• All actions in one place
• Improved user interface and accessibility

Planned Time Off

Purpose: Manage time-off requests directly in NextGen

Steps:

1. Navigate to Time Off / Planned Time Off
2. Click Request Time Off
3. Select:
   • Dates
   • Type of leave
4. Submit request

Workflow:

• The request goes to the manager for approval
• Follows the defined approval workflow

Notes:

• Ideal for non-BambooHR users
• Also usable by BambooHR users who prefer NextGen

Team Timesheet

Purpose: Allows managers/admins to manage team attendance (if permissions allow)

 How to Use:

1. Go to Team Timesheet
2. Select your team
3. Perform actions:
   • View records
   • Add or update entries
   • Approve timesheets

Key Points:

• Access limited to assigned team only
• Supports bulk management

Shift Planner (Advanced Scheduling)

Purpose: Enhanced scheduling with better visibility and control

How to Use:

1. Open Shift Planner
2. Choose view:
   • Daily
   • Weekly
   • Monthly
3. Use filters to refine data
4. Create or manage shifts

Features:

• Color-coded shifts
• Open shift management
• Filters for:
  • Time off
  • Holidays
  • Open shifts

Benefits:

• More granular and detailed scheduling
• Better planning visibility

Work Schedule & Availability

Purpose: Helps employees manage their availability and schedules

 Steps:

1. Go to Work Schedule
2. View your calendar
3. Submit Unavailability Requests

Benefits:

• Clean and simple calendar view
• Easy request submission

Notification Bell Icon 

Purpose: Keeps users updated with important alerts

What You’ll See:

• Time-off requests
• Approval notifications
• Availability updates

Who Benefits:

• Employees
• Managers

Summary

Version 20 is designed to:

• Improve user experience
• Enhance manager visibility
• Simplify employee actions
• Provide advanced scheduling tools