Employee Time Tracking & Scheduling for Bahamian Businesses
Effortlessly manage attendance, automate payroll, and stay compliant with local labor laws—from Exuma to Nassau and beyond.
How Managing Teams Across Islands Is Hard
Why NextGen Workforce Is the Game-Changer for the Bahamas
Managing employees across islands isn’t easy. Whether it’s a luxury resort, a bustling retail outlet, or a remote construction site, businesses in the Bahamas face unique challenges in keeping operations running smoothly. From tracking work hours on-site, handling overtime pay fairly, managing sudden shift changes, or ensuring your remote teams are actually where they say they are, traditional tools like spreadsheets and manual processes simply don’t hold up.
And it doesn’t stop there.
Complying with Bahamian labour laws — like calculating double-time on Sundays, managing sixth-day work penalties, and prepping NIB-ready reports — adds even more pressure to already stretched HR and operations teams.
That’s why modern, purpose-built solutions aren’t a luxury anymore — they’re a necessity.
That’s where NextGen Workforce steps in.
Workforce Management That Fits The Bahamas
Imagine one cloud-based platform that brings everything together: time tracking, scheduling, leave management, geo-verification, alerts, and payroll preparation tailored to fit Bahamian labor laws and local business rhythms.
No matter your industry, employee count, or location, NextGen helps you build a workflow that saves time, prevents errors, and makes your team more accountable.
Let’s explore how it works.
Smarter Scheduling, Open Shifts, Shift Swapping
Creating employee schedules shouldn’t feel like solving a puzzle — especially when your business runs 24/7 and staffing consistency is crucial.
With NextGen, scheduling becomes effortless and flexible:
- Easily create weekly or monthly shift plans in just a few clicks — no complicated tools needed
- Assign fixed, rotating, or split shifts across departments or job sites
- Avoid under or over-scheduling — make sure the right people are assigned to every shift.
Open Shift Scheduling Made Simple
- Publish unassigned (open) shifts that employees can view and claim directly from their app
- Employees feel empowered, while you stay in control of who picks up extra hours
Shift Swaps Without the Chaos
If someone can’t make their shift:
- They can initiate a shift swap request in seconds
- Get real-time alerts and can approve with just one tap
- For added control, use multi-level approval workflows for critical roles
Accurate, Real-Time Insights for Managers
- All changes reflect instantly across the system — on mobile, web, and manager dashboards
- View shift history, swap approvals, and scheduling audits for full compliance and accountability
Accurate Time Tracking—Wherever Employees Work
Time Entries That Sync Automatically
Every clock-in or clock-out is:
- Instantly synced to the cloud
- Logged with time, location, and method
- Visible to managers in real-time
No guesswork. No delays.
Clock In from Mobile, Web, or Kiosk
Not every team works the same way—so why force them to clock in the same way?
NextGen supports multiple, flexible clock-in methods designed to match your environment, whether you’re managing a single-site office or mobile teams across multiple islands:
- Mobile App Punch — Let employees clock in/out right from their smartphones, wherever they’re assigned to work.
- Biometric & Kiosk Options — For high-security or high-traffic environments like resorts or healthcare, set up shared clock-in kiosks or fingerprint readers.
- Visible to managers in real-time
No guesswork. No delays.
Geo-Fencing & Violation Alerts: Know Where Work Happens
When you have crews across multiple locations or teams working remotely, trust becomes measurable—and location compliance becomes critical.
NextGen’s built-in GPS based geo-tracking and geofencing tools give you complete control over where and how employees log time:
- Define virtual boundaries (geo-fences) around job sites or office locations
- Restrict clock-ins to within those approved perimeters
- Auto-clock-out employees when they leave the work zone without punching
- Send real-time alerts for geo-violations
- View violation logs for audit and reporting
- Detect repeat offenders or unusual patterns for proactive resolution
- Employees are actually where they’re supposed to be
- Mobile teams aren’t logging hours from unapproved locations
- Time theft, misreporting, and ghost punching are drastically reduced
Bahamian Labour Law Compliance
We have taken care of even difficult tasks when it comes to local regulations.
NextGen applies all relevant pay rules automatically:
- 1.5x pay after 40 hours/week
- 2x pay for Sundays and public holidays
- Optional double-time for working the sixth consecutive day
- NIB data prep
Simplified Leave Management for Teams
From handling vacation requests to managing sick leave and unexpected absences, NextGen streamlines the process.
Workers can request time off using their app. Managers receive immediate notifications and can easily approve or reject requests with a tap. Once approved, the leave is visible on the schedule and is automatically excluded from the total hours worked calculation.
You also get complete visibility into:
- Leave balances
- Policy-based carry forwards
- Trends in absenteeism
Payroll and HR platform Integrations That Work Together
Whether using ISL or BambooHR or QuickBooks or maybe other payroll to manage your employee records. NextGen connects directly with it, keeping everything in sync—automatically.
- Export approved hours, leave, and overtime directly into ISL Payroll in the correct format
- Sync employee records, departments, and approval workflows with BambooHR
- Integrate with other leading systems like QuickBooks, ADP, Sage and more
- Handle time data exports for salaried, hourly, and contract staff
- Automate pay calculation for regular time, overtime, holidays, and leave
- Ensure NIB reporting accuracy with ready-to-export fields
- Set up pay periods, batch processing, and audit trails to match internal processes
Built to Support Every Bahamian Industry
Each business operates uniquely—and NextGen is built to adapt to your processes, regardless of the scale, time of year, or regulatory requirements.
Hospitality & Resorts
- Handle seasonal staff, rotating shifts, and high guest traffic with ease
- Track clock-ins across large properties — from housekeeping to front desk
- Stay compliant with double-time rules for Sundays and holidays
- Sync leave and payroll with peak tourism cycles
Retail & Franchises
- Schedule staff across multiple store locations in real time
- Let employees request shift swaps while avoiding over/understaffing
- Use geo-fencing to confirm on-site presence before clock-in
- Get automated reports for ISL-compliant payroll
Construction & Field Operations
- Track teams across islands with mobile clock-ins and GPS validation
- Set project-specific shifts and auto-clock-out when workers leave the site
- Reduce time theft, improve billing accuracy, and simplify reporting
Casinos & Healthcare
- Manage complex, round-the-clock staffing with confidence
- Apply pay differentials for nights, weekends, and critical roles
- Use biometric clock-ins and approval workflows to boost accountability
- Stay compliant with labour regulations and rest period rules
Frequently asked Questions
Do I need special devices to use NextGen?
Not at all. Your team can clock in from phones, kiosks, or biometric devices — whichever setup fits your environment.
Does it support part-time and contract staff?
Yes, you can create custom rules per employee type, department, or location.
Can I track employees working on different islands or remote job sites?
Absolutely. With mobile clock-ins and geo-fencing, you can verify where each employee clocks in and out — even across multiple job sites or islands.
How does NextGen help with ISL payroll processing?
NextGen exports approved hours, leave, and overtime in a format ready for ISL Payroll. It also includes NIB fields and overtime multipliers — so you’re always payroll-ready and compliant.
Can I still use ISL or BambooHR?
Absolutely—NextGen syncs directly with both and keeps your payroll data clean and ready.
What if I have multiple branches?
Our dashboard lets you monitor time, leave, and schedules across all your locations in real time.
Does NextGen follow Bahamian labour laws for overtime and double-time?
Yes. NextGen automatically calculates overtime, double-time on Sundays and public holidays, and optional sixth-day rules based on Bahamian labour regulations. You won’t need to do any manual calculations.
What if my employees don’t have smartphones?
No problem. You can set up biometric kiosks or shared terminals for employees to clock in/out on-site. NextGen supports multiple clock-in options.
