How to Create Unavailability in the Scheduling Calendar
Overview
If you’re unavailable to work during specific days or times, NextGen Workforce allows you to easily block out your unavailability directly from your employee account. This ensures that schedulers do not assign you to shifts during those periods.
Steps to Create Unavailability
1: Log In as the Employee
To create unavailability, log in using your employee credentials on NextGen Workforce.
2: Open “Access Web Timeclock”
3: Click on the Gear icon ⚙️ in the top right corner of the calendar.
4: Go to “Today’s Shifts” from the dashboard.
5: Select Set Unavailability.
6: Enter Date Range
Fill in the Start Date and End Date for when you will be unavailable.
Choose Availability Type
You can set unavailability in three different ways:
1. All Day Unavailability
If you’re unavailable for the full day(s), enable the All Day toggle.
2. Specific Time Range
If you’re only unavailable during certain hours, disable the “All Day” toggle and:
- Enter your Start Time
- Enter your End Time
3. Recurring Unavailability
If you’ll be unavailable on the same day(s) over multiple weeks:
- Enable the Repeating Slot toggle
- Select the days you’re unavailable (e.g., every Tuesday & Thursday)
- Set the time (either full day or specific hours)
Submit Your Request
Fill in all the required information.
- Click Submit
- Your unavailability will now be reflected in the scheduling calendar
Where to View Your Unavailability
You can view your submitted unavailability in the My Schedule section of the Scheduling Calendar. This ensures transparency and lets you double-check that your time off is blocked.
Things to Remember
- Unavailability must be submitted in advance before schedules are published.
- Recurring slots save time for weekly patterns.
Need Help?
For assistance, please reach out to your manager or contact NextGen Workforce Support.
